Sponsor & Exhibitor Management

Host Stellar Events With A Central Hub to Manage Sponsors & Exhibitors

Maximize connections with custom lead capture tools, personalized mobile apps, and immersive virtual engagement features, designed to drive event success.

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Loved by more than a thousand companies globally.

Deliver Exceptional Event Experiences To Attendees, Sponsors & Exhibitors

Manage attendees, sponsors & exhibitors with a self-serve backend, efficiently monitor booths & listings and foster connections that last beyond the event.

Easily Manage Exhibitor Listings & Booths With Self-Serve Wizards.

Empower exhibitors to create & customize their booths effortlessly with intuitive self-serve tools.
Upload logos, banners, and promotional materials with guided step-by-step wizards.
Enable admins & exhibitors to negotiate booth price easily within the platform.
Offer real-time previews of booth designs, allowing exhibitors to make adjustments before going live.
Manage multiple booths easily by connecting a booth manager to several booths so they can handle them all with one account.

Manage Sponsor Listings, Tiers And Booths – All In One Place.

Easily organize and categorize sponsors by tier.
Seamlessly assign and manage booth spaces, providing sponsors with customizable options based on brand and budget.
Centralise sponsor details, booth preferences & engagement metrics within a single dashboard.
Automate sponsor communications and approvals, streamlining the process from onboarding to post-event follow-up.

Provide A Range Of Networking Opportunities To Attendees

Facilitate 1:1 & group meetings (in-person & virtual) with an easy-to-use appointment booking system.
Encourage interactions via robust chat or text networking features.
Offer group & 1:1 video call options to build lasting connections.
Utilise smart matchmaking tools to connect attendees to exhibitors & speakers.
Create dynamic discussions & networking opportunities with virtual round tables.

Engage Speakers & Exhibitors With Event Emails & Trainings

Deliver targeted emails with best practices for exhibitors to boost booth engagement and lead generation.
Provide personalised training sessions for speakers to enhance presentation and audience interaction.
Share guides and tutorials on setting up and customising virtual or hybrid booths.
Host webinars for sponsors & exhibitors on driving traffic, capturing leads, and measuring ROI.
Send regular updates with tips or resources to keep speakers & exhibitors engaged.

Enable Exhibitors & Sponsors To Capture Attendee Data With Ease

Use multiple lead capture methods, e.g. QR code scanning, business cards, or manual entry.
Add text or voice notes against each lead to quickly capture information on-the-go.
Empower exhibitors and sponsors with app access for direct lead capture.
Promote teamwork by enabling exhibitors to invite team members for collaborative lead collection.

Monitor Real-Time Data For Event Attendees, Sponsors & Exhibitors.

Track live data for total users, attendees, exhibitors, sponsors, admins & event owners.
Manage session or event check-ins and capacity control.
Scan QR codes to easily capture attendees’ data.
Generate post-event PDF reports for different check-in and badge printing data streams.
Integrate with CRMs & Martech solutions for streamlined data management.

The Perfect Solution For Any Event

Empower attendees across all event types with the vFairs mobile app.

Trade Shows

Power e-commerce and lead-generation onsite

Conferences

Boost attendee experience with real-time content

Job Fairs

Manage job applications & recruitment activities

Career Fairs

Use intuitive networking tools for recruitment

What Else Can You Do with vFairs?

Event Gamification

Enhance attendee engagement with gamification features like leaderboards, points, and rewards.

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Chat and Networking

Facilitate real-time interactions and networking opportunities for attendees through integrated chat features.

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Webinar

Host live or pre-recorded webinars with interactive features such as Q&A and polls.

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“vFairs mobile app has been amazing. Our representatives are enjoying how the badge printing works and the secure QR codes that give us access to candidates’ profiles. It is an easy process, very user friendly, effective and efficient.“

Edgar Alverez

Recruitment Support Technician

All Video Testimonials

“The platform is life-like and simulates an in-person event. The attendees really liked the look and the feel of the platform and how easy it was to navigate.”

Erin D

Event Manager

“The platform is easy to navigate for visitors as it feels very “real-world”, with natural feeling environments.”

Matt B.

Multimedia Content Development and Production Expert

“The platform is very intuitive and provides a real conference feel in a virtual environment.”

Ian F

Director Outreach and Engagement

“The 3D platform with external entrance, lobby, avatars and exhibitor booths giving our visitors as close to a physical show experience as possible”

Michele B

Exhibition Organizer

“The platform is life-like and simulates an in-person event. The attendees really liked the look and the feel of the platform and how easy it was to navigate.”

Erin D

Event Manager

“The platform is easy to navigate for visitors as it feels very “real-world”, with natural feeling environments.”

Matt B.

Multimedia Content Development and Production Expert

“The platform is very intuitive and provides a real conference feel in a virtual environment.”

Ian F

Director Outreach and Engagement

“The 3D platform with external entrance, lobby, avatars and exhibitor booths giving our visitors as close to a physical show experience as possible”

Michele B

Exhibition Organizer

“The platform is life-like and simulates an in-person event. The attendees really liked the look and the feel of the platform and how easy it was to navigate.”